Top 12 Ways for Onboarding Remote Employees

Remote Onboarding was born out of the pandemic. The term “Onboarding” was first used in 1970s. As we emerge from the economic lockdown, surveys show that remote employment is creating a new market.

Future work will shift towards a hybrid model that incorporates both in-person and remote work. The number of people who work remotely has increased by 159% over 2005.

This paradigm shift requires the reorganization of a central workforce to a distributed workforce. This allows remote work but preserves the relationships and ease of communication that are available at an actual workplace.

Because it requires timely synchronization among departments, teams, and work environments, standard onboarding can be difficult. Remote onboarding comes with its own set of challenges.

Remote onboarding allows new workers to acquire the skills and knowledge they need to be influential members of a distributed networked environment.

This involves coordination among departments, obtaining approvals, compiling and storing a list with critical software, granting permissions, making systems available, mapping new endpoints to network server servers, and many other tasks. Remote work is an added challenge.

A bad onboarding experience can make it twice as likely that an employee will look for a new job. This proves that poor onboarding can have a negative impact on production.

The statistics reveal that only 12%” of employees feel they do a great job in onboarding new hires. This study shows that new employees are 18 times more likely than their predecessors to remain with the company if they have a smooth remote onboarding process. And approximately

Poor onboarding can lead to costly problems. Here are 12 tips to help you succeed with remote onboarding. These remote onboarding methods make it easy to join a team, feel supported, and connect even though you are working remotely.

These four components form the core of solid remote onboarding.

• Orientation: Give all the tools necessary to establish trust with new employees (remote).
• Collaboration: Establish a network of valued connections within your company.
• Acquaintance: Introduce them into your company’s culture, daily operations and culture.
• Goal alignment: Establish clear expectations and align new employees with the company’s vision, mission, and goals.

Top 12 Ways for Onboarding Remote Employees

This makes remote onboarding easy for managers and builds a relationship with new employees.

1. Be proactive

Two weeks prior to their start date, connects new employees to Slack groups and provides them with information about the company culture as well as projects and other relevant information. Make sure you have all the necessary prerequisites, such as the required software and hardware, ready.

Dell offers all resources for onboarding, including videos and manuals. A dedicated website provides quick and easy access to a team of experts via chat or email.
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2. Set explicit onboarding objectives

Onboarding new employees are all about making them feel welcomed and preparing them for success. Remote employees must be onboarded with a list of goals that the company has set. This ensures that the objectives are not forgotten and that the execution doesn’t lose its momentum.

HR should consider creating a remote onboarding checklist with goals and responsibilities broken down by week or day.

3. With peers, share an execution plan with milestones

The HR department must have the expertise to create a schedule and plan all meetings. Agendas, video links and other details are important. This will help recruits feel less anxious and stressed while also introducing them to all the people, processes, and projects that will be part of their job.

Remote employees will be more productive if they have a clear deadline to meet for each milestone of the onboarding plan’s success.
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4. Virtually set up introductory sessions

It is a good idea to hold short video conferences with each member of the team, and then one-on-one. This helps bridge the communication gaps and ensures that the recruit doesn’t feel isolated.

This function would help recruits to make friends and establish a sense of belonging from the beginning. These introductions are essential for communicating team structure and setting shared goals. This must include project peers as well as managers.

5. To employees who have been promoted to new positions in the company, send a welcoming email

After meeting the new team, ensure that remote employees are introduced to all members of the company. Send a company-wide email to “new staff members” or post a welcoming message using any remote working software such as Skype and Slack.
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6. Please share the organizational structure and reporting procedures

Remote employees may feel overwhelmed by the amount of information they are hearing, particularly if they don’t know how to communicate it. Provide them with the relevant resources they need to refresh their knowledge.

To notify authorities in a hierarchy, HR managers must discuss the current organizational structure with them. They should also be provided with the reporting protocols that they must follow during their service.

7. Establish strong communication channels

Even though teams work from the same office, effective communication can be difficult. It’s not surprising that remote workers experience information overload and distortion when they work from different locations.

HR should emphasize Omnichannel Personalization to eliminate information overload and allow uninterrupted communication without losing any information.
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8. Establish a protocol for communication, and indicate priority

It is also important to review the company’s communication rules, including the urgency and the appropriate way of escalating the issue. It is better to send an email than an instant message in these cases.

You can minimize bad communication habits by taking the time to communicate with remote employees.

Email, instant messaging via Slack, and video calls in groups via Zoom. Video calls with one person via Skype. It is also important to specify communication protocols for calls to personal mobile phones and tools for project management like Trello and Jira.

To ensure security, you can also authorize access. This ensures that tools and apps critical to the business are available in a safe manner.

Remote working is often made possible by the ease with which login credentials to business-critical technologies can be shared, shared, and accessed. New employees will need to have access to many online services, apps, and accounts in order to do their job efficiently.

Remote employees will be able offer greater value if they have access to these critical business tools quickly.

9. Publish a quick reference guide

A quick reference guide should be created that lists and describes all the tools used by the company and how to use them.

It establishes accountability and instructs remote employees how to use the accessibility features of each tool. It should include a description of each tool’s purpose and the expected update intervals for each utility.

The reminder and dashboard facilities allow for prompt notifications and prompt responses to keep scattered employees connected.

It is crucial to protect user credentials. Using the right tools for your job allows you to quickly and safely transfer credentials to new employees without jeopardizing security in remote work environments.
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10. Facilitate group training sessions

Zoom call and Google Meet have made it possible to host video calls and meet in groups using new technologies like zoom call. Training new employees in groups can save you time and reduce duplication.

This creates a sense that your new hires are part of a team. If you are interested in this approach to hiring group members, consider assigning them a “team host” to foster a collaborative environment. You can also designate “functional stewards” to provide technical support if necessary.

11. Create and deliver e-learning courses

A few virtual training opportunities can be a great way to add genuine value to your employee. This includes lessons about your company’s vision and values, as well vital company regulations and norms.

Next, you will need to find a reliable way to schedule and distribute the onboarding courses to learners. You have several options, such as using your company’s intranet or SharePoint.

Organizations still prefer to use a learning management software (LMS) due to its many benefits, including scheduling, tracking and reporting.
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12. Regular check-ins

Regular check-ins with new employees allow you to assess the effectiveness of remote onboarding and ensure that the employee is making progress as planned. To assess employee performance and to resolve potential issues, use the milestones in your plan.